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Administrative Assistant (Security)

Company: American Guard Services, Inc.
Location: Texas City
Posted on: May 14, 2022

Job Description:

Job Description American Guard Services is currently hiring a Security Administrative Assistant (SAA) that is responsible for staffing, scheduling and processing payroll, office operations and employee communications. SAA will assist Operations Manager with the operations of security personal and the job sites. JOB DUTIES: --- Interviews and hires qualified applicants to fill open post positions in a proactive and timely manner, following company interviewing guidelines. --- Makes initial job offers (for new employees) using company forms and procedures, offering rates, schedules and benefits in alignment with post contract requirements; --- Creates, modifies and manages post schedules, to ensure adequate coverage at all times. Ensures schedules are properly maintained, and are updated regularly; --- Receives daily timesheets and updates schedules as necessary. Runs weekly payroll according to company procedures. Ensures records are properly maintained and updated to reduce payroll errors. Resolves payroll discrepancies in a timely and efficient manner, and communicates status of such to affected employees; --- Initiates termination procedures as needed for voluntary and involuntary separations. Executes termination meetings as necessary and completes all follow up documentation according to company standards; --- Maintains regular proactive contact with Security Professionals to ensure all staff is being effectively utilized, properly trained, and ready for placement as needed. --- Maintains high employee morale and low employee turnover through effective and proactive communications and timely problem resolution. --- Maintains a well-organized, clean and effective working area, and ensure all daily, weekly and bi-weekly deadlines are consistently met. --- Work shift on site when no other replacement is available. Performs additional projects or tasks as may be directed by managers. QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. --- Minimum high school diploma or equivalent required. Prior security industry and/or military experience preferred. --- Hold/Maintain- Unarmed Security license (1 year in the last 3 years), or Armed Security license (2 years in the last 5 years) --- As a condition of employment, employee must successfully complete all new-hire paperwork, a background/reference evaluation, and a post-offer/pre-employment drug test; --- May require a current state driver---s license and have the ability to safely operate a vehicle; may be required to drive to client sites to address scheduling or employee issues on an as needed basis and must provide own reliable transportation for such; --- Demonstrated working knowledge of personal computers and Microsoft Office software mandatory. Ability to learn and efficiently operate various timekeeping and payroll programs. --- Demonstrated ability to be very customer service oriented, with the ability to successfully interact with all levels in the organization, including with Security Professionals, and clients in a courteous and professional manner, while functioning as a team player; --- Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines. Must demonstrate a high level of integrity, and apply rules, policies and employment actions in a consistent, fair and equitable manner in all situations; --- Professional, articulate and able to use good independent judgment and discretion; --- Outstanding verbal and written communication skills required. Must be able to read, write and speak English in a clear, concise manner. COME JOIN THE TEAM APPLY TODAY

Keywords: American Guard Services, Inc., Texas City , Administrative Assistant (Security), Administration, Clerical , Texas City, Texas

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