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Account Payable Clerk

Company: vTech Solution
Location: Texas City
Posted on: May 27, 2023

Job Description:

Client: Waste Management
Job title: Account Payable Clerk - 6287
Location: 800 CAPITOL ST STE 3000 HOUSTON Texas 77002

Duration: 1 year

Shift: Monday - Friday, 8:00 AM - 5:00 PM CST


LOCAL CANDIDATES ONLY. This is an FT hybrid position requiring the resource to be onsite at least three days a week, typically Tuesday to Thursday.

A qualified candidate should have the following skillsets:

--- Data Entry (at least 40 WPM)

--- 2-years Microsoft Office experience (Outlook and Excel most preferred)

--- Attention to detail/accuracy

I. Job Summary
The position performs Accounts Payable functions for Waste Management. The position is responsible for Accounts Payable functions, which may include resolving invoicing issues, vouchering, preparing payments for distribution/mailing, basic data analysis/ reporting and maintaining physical and electronic files. Works closely with internal and external customers, resolves billing discrepancies, reviews vouchers for proper documentation and compliance with audit controls and utilizes available tools and reporting to monitor AP transactions, as needed.

II. Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

--- Reviews payable invoices for accuracy and alignment to the purchase order submitted for authorization of purchase and receiving documents (three-way matching.)

--- Communicates with internal and external customers when necessary to correct or modify invoices, reconcile invoices, provide payment status, resolve discrepancies and escalated issues, etc. Respond to all customer inquiries within 2 business days.

--- Assists with the data entry of invoices/vouchers or general journal entries

--- Assists suppliers with setting up electronic invoicing and payments.

--- May work in a Call Center environment, responding to customer inquiries.

--- Work to manage all items through to closure by following up as necessary to achieve a successful outcome.

--- Audits high dollar vouchers and payments and collects required documentation and approvals (if required) to meet controls.

--- Prepare checks and payment items for distribution. Assist with follow-up on payment issues.

--- Month end close duties.

--- Adhere to policies, procedures and instructions related to the AP Department.

--- Identify points of failure and rework and recommend process modifications that improve accuracy or efficiency.

--- Corresponds with tax authorities, outside auditors, and others as needed to correctly account for and report financial information.

--- Assist with Special projects as necessary

--- Cross train with other AP Team members. Ensure ability to back up critical functions as needed or required.

--- Able to work in a paperless environment and a willingness to adapt to changes.

--- Active and pro-active daily interaction with client stakeholders via email, phone, and/or meetings to resolve queries and provide resolution related to invoices.

III. Supervisory Responsibilities
This job has no supervisory duties.

IV. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience

Required: High school diploma or G.E.D, and two or more years previous experience in a corporate setting.
Knowledge of Accounts Payable.

Preferred: Associate Degree, some college, or four or more years previous experience in a corporate setting.

B. Certificates, Licenses, Registrations or Other Requirements

None required.

C. Other Knowledge, Skills or Abilities Required

--- Excellent communication skills (verbal and written); ability to clearly converse in English on the phone and in email. Conveys information clearly and accurately.

--- Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)

--- Proficient with ERP Accounting Software

--- Excellent interpersonal skills, pleasant phone manner and professional attitude

--- Strong organizational skills, attention to detail, high degree of accuracy, resourceful, and self-directed.

--- Able to work as an individual contributor or a member of a multidisciplinary team

--- Basic accounting, reporting, math and data entry skills

--- Ability to maintain confidentiality

--- Ability to prioritize and multi-task, work under pressure and meet deadlines required

--- Adaptable, creative and team oriented

--- Able to use critical thinking and problem-solving skills to find a solution or complete a task.

--- Ability to visualize, articulate and conceptualize given available information.

--- Ability to make independent decisions in accordance with departmental policies and procedures.

--- Ability to interact and work directly with all levels within the company.

V. Work Environment

Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

--- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;

--- Required to exert physical effort in handling objects less than 30 pounds rarely;

--- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;

--- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;

--- Normal setting for this job is: office setting.

--- Must be available to work standard business hours.

Keywords: vTech Solution, Texas City , Account Payable Clerk, Accounting, Auditing , Texas City, Texas

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